Supply Chain Supervisior

REPORTS TO: Financial Controller

DEPARTMENT: Finance and Administration

The Supply Chain Supervisor at Divine Resort is responsible for overseeing all aspects of inventory management, procurement, and supply chain operations. This role plays a critical part in ensuring the efficient flow of goods and materials to support resort operations while maintaining optimal inventory levels and adherence to budgetary constraints.

• Supervise the storage and organization of inventory items in the resort’s storeroom, ensuring proper handling and storage practices are followed.
• Maintain accurate records of inventory levels, stock movements, and storage locations to facilitate efficient retrieval and replenishment.
• Generate purchasing lists every Wednesday based on consumption forecasts, stock levels, and upcoming demand.
• Liaise with suppliers and vendors to obtain competitive quotes, negotiate terms, and place orders for required goods and materials.
• Monitor inventory levels regularly to ensure that minimum stock levels are maintained for critical items.
• Conduct periodic stock counts and reconcile physical inventory with system records to identify discrepancies and take corrective actions.
• Analyze supply chain processes and identify opportunities for optimization, cost reduction, and efficiency improvement.
• Collaborate with internal stakeholders, including the finance and operations teams, to streamline procurement processes and enhance supply chain performance.
• Establish and maintain relationships with key suppliers and vendors, evaluating their performance and ensuring compliance with contractual agreements.
• Address any issues or concerns related to product quality, delivery delays, or pricing discrepancies in a timely manner.
• Monitor procurement expenditures and track spending against budgetary allocations, identifying variances and implementing corrective measures as needed.
• Ensure adherence to budgetary constraints and cost-saving initiatives while meeting operational requirements.
• Maintain accurate records of purchase orders, delivery receipts, and invoices, ensuring proper documentation and filing for audit purposes.
• Prepare regular reports on inventory levels, procurement activities, and supply chain performance metrics for management review

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred.
• Minimum of 2 years of experience in inventory management, procurement, or supply chain operations, preferably in the hospitality or retail industry.
• Strong knowledge of inventory control principles, supply chain best practices, and procurement processes.
• Proficiency in inventory management software and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and analytical skills, with a keen attention to detail.
• Effective communication and interpersonal abilities, with the ability to collaborate cross-functionally.
• Problem-solving mindset and ability to adapt to changing priorities and business needs.
• Commitment to upholding ethical standards and promoting a culture of accountability and transparency in supply chain operations